How does the General Data Protection Regulation (GDPR) relate to shredders and shredding?

GDPR requires organisations to apply sound security practices to all electronic and paper-based personal data with respect to its collection, storage, access and disposal. Part of the requirement is to put plans in place for what should happen in the event of a breach. Whilst electronic data security has been prioritised by many organisations for many years, the security of paper based personal data is often neglected or overlooked. Statistics indicate that around 40% of data breaches may be paper based. A clear and firm document shredding policy is required supported by robust GDPR compliance process.

All potentially sensitive information of both a personal and business nature should be disposed of securely to avoid the risk of corporate fraud, identity fraud, industrial espionage and even international espionage – for example, if you are a contractor or supplier to the government, MOD, NATO, etc. Despite a great deal of publicity and adverse headlines, even now, many organisations and individuals still throw out confidential documents without thinking of the potential consequences should the files end up in the wrong hands. Since the Data Protection Act was passed in 1998, companies are obliged to protect hard copies of information on individuals or organisations that could put that person or organisation at risk should the information become public knowledge. The General Data Protection Regulation (GDPR) of 2018 further increased the responsibility of businesses and organisations to protect the personal data of UK and EU citizens.

Why Oil Your Shredder?

All Paper Shredders need shredder oil to continue to function properly. It is very common for paper dust to build up inside of the cutting assembly. After time, this sediment can become packed together like cement. Oil serves to soften this packed dust, which allows the movement of the cutting head. The proper movement of this head will push the dust out of the paper shredder. The finer the cut the paper shredder makes, the more oil it will need. Small particle cut shredders and high security specification machines require a lot of oil. Paper shredders, as with all electromechanical equipment, will not operate efficiently unless they are properly maintained. Periodic oiling is necessary to allow the shredder to operate at maximum efficiency. Frequency of oiling will vary greatly with the volume of use and the shred size. A shredder with a 5.8mm shred width used only 1 to 2 hours per week will only require a weekly oiling. A crosscut shredder, however, should be oiled every 1/2 hour of shredding time. The procedure for oiling a shredding machine is very simple and can be done by any operator. The oil is either packaged in a squeeze bottle or in pre-impregnated sheets. Always switch the machine off at the mains point before applying liquid oil. Oil from a squeeze bottle can be applied directly onto the cutting head in a fine stream. This is done through the paper entry throat. Take 1-2 seconds to oil from one side of the opening to the other. Run the machine in reverse for about 10-15 seconds to allow the oil to transfer to all parts of the cutting head. The final step is to shred a few sheets of paper to remove any excess oil. Alternatively, impregnated shredder oil sheets can be shredded like an ordinary sheet of paper to apply the oil. Some shredders come equipped with an oil reservoir and apply the oil to the cutters automatically as it is needed. This reservoir should be topped up as and when necessary from a squeeze bottle. Shredder oil is the only lubricant which should be used on your shredder. Shredder oil is of special formulation which leaves no residue on the cutters. Other oils will attract paper dust and in turn clog the cutting head.

Optimax OCS422 (OP422) Cardboard Recycling Shredder, 240v - Matting (NEW MODEL) - WITH FREE DUST EXTRACTOR

Optimax SKU: OCS422-W696

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Optimax OCS422 (OP422) Cardboard Recycling Shredder, 240v - Matting (NEW MODEL) - WITH FREE DUST EXTRACTOR

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Create eco-friendly, free void-fill packaging from waste cardboard. 2-year warranty. Max thickness - 18mm. Max. Run-time - continuous. With dust extractor outlet. (Formerly OP422.)

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£2,850.00 Excl. VAT

£3,420.00 Incl. VAT

Original Price: £3,650.00

Save £800.00

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Free dust extractor worth £320!

Steel fan dust extractor supplied with 2m hose, transparent plastic collection bag with quick release metal strap, floor sweep attachment, castors, NVR safety switch, 2.1m cable and plug. 70L capacity and up to 2 hours continuous run-time. Uses standard 3-pin, 240v UK plug and power supply.

Optimax OCS422 Cardboard Recycling Shredder, 240v - Matting

(Formerly known as the OP422: this is the new, improved model OCS422 420mm working width unit from Optimax.)

Shreds cardboard into matting.

Robust and effective, a single pass converts any size board, because the integral cutter simultaneously trims excess width for further conversion and is useful for removing stapled areas to avoid product contamination. Single-phase, standard 240v supply. On/Off and Reverse for comfortable and easy handling.

Very high quality
Easy to Operate
Specialised roller cutters cut the cardboard to the right size, then are processed by the cutting cylinders into packing material -all in a single pass
Two output options: flexible matting for wrapping around fragile items or bulked matting for void-fill
Sturdy metal housing can easily keep up with the demanding work of a shipping department
Cuts 420mm wide
Shreds up to 18mm thick
Produces up to 6cu.m/hr void-fill with an unlimited run time.
Class IE3, up to 30% more energy efficient, using less electricity for the same performance - soft start means less component wear and quieter operation
Complete with dust extractor outlet
Only the Optimax® range of cardboard shredders complies with BS EN ISO 13857:2008 - this standard is the UK implementation of EN ISO 13857:2008 and stipulates that a 20mm-high opening to a blade mechanism must incorporate a minimum safety distance of 120mm. Optimax has exceeded these requirements to provide a safety distance of 140mm.
Emergency stop - fitted with IEC/EN 60204-1 compliant circuit breaker
2-year return to base warranty (user returns to UK Service Centre.)

Do I need a dust extractor?

Dust extractors are not essential for use with a cardboard recycling shredder, but they are preferred by some users. Cardboard recycling shredders do not produce very much dust and dust extraction is only really required where your customers, recipients or goods may be especially sensitive to the presence of very small amounts of dust in the shipping carton; your cardboard shredder itself is located in a confined space with poor ventilation; or you have very sensitive electronic equipment in the immediate vicinity of the unit. Click here to view our dust extractors.

Product Sku	OCS422-W696
Item barcode	5060507699973
Weight	120 kg
Machine warranty	2 years
Cutter warranty	2 years
Dimensions H x W x D	970 x 730 x 660mm
Duty Cycle Approx	Continuous duty
Brand	Optimax

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Optimax OCS422 (OP422) Cardboard Recycling Shredder, 240v - Matting (NEW MODEL) - WITH FREE DUST EXTRACTOR

Product Description

Free dust extractor worth £320!

Product Specifications

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