How does the General Data Protection Regulation (GDPR) relate to shredders and shredding?

GDPR requires organisations to apply sound security practices to all electronic and paper-based personal data with respect to its collection, storage, access and disposal. Part of the requirement is to put plans in place for what should happen in the event of a breach. Whilst electronic data security has been prioritised by many organisations for many years, the security of paper based personal data is often neglected or overlooked. Statistics indicate that around 40% of data breaches may be paper based. A clear and firm document shredding policy is required supported by robust GDPR compliance process.

All potentially sensitive information of both a personal and business nature should be disposed of securely to avoid the risk of corporate fraud, identity fraud, industrial espionage and even international espionage – for example, if you are a contractor or supplier to the government, MOD, NATO, etc. Despite a great deal of publicity and adverse headlines, even now, many organisations and individuals still throw out confidential documents without thinking of the potential consequences should the files end up in the wrong hands. Since the Data Protection Act was passed in 1998, companies are obliged to protect hard copies of information on individuals or organisations that could put that person or organisation at risk should the information become public knowledge. The General Data Protection Regulation (GDPR) of 2018 further increased the responsibility of businesses and organisations to protect the personal data of UK and EU citizens.

Why Oil Your Shredder?

All Paper Shredders need shredder oil to continue to function properly. It is very common for paper dust to build up inside of the cutting assembly. After time, this sediment can become packed together like cement. Oil serves to soften this packed dust, which allows the movement of the cutting head. The proper movement of this head will push the dust out of the paper shredder. The finer the cut the paper shredder makes, the more oil it will need. Small particle cut shredders and high security specification machines require a lot of oil. Paper shredders, as with all electromechanical equipment, will not operate efficiently unless they are properly maintained. Periodic oiling is necessary to allow the shredder to operate at maximum efficiency. Frequency of oiling will vary greatly with the volume of use and the shred size. A shredder with a 5.8mm shred width used only 1 to 2 hours per week will only require a weekly oiling. A crosscut shredder, however, should be oiled every 1/2 hour of shredding time. The procedure for oiling a shredding machine is very simple and can be done by any operator. The oil is either packaged in a squeeze bottle or in pre-impregnated sheets. Always switch the machine off at the mains point before applying liquid oil. Oil from a squeeze bottle can be applied directly onto the cutting head in a fine stream. This is done through the paper entry throat. Take 1-2 seconds to oil from one side of the opening to the other. Run the machine in reverse for about 10-15 seconds to allow the oil to transfer to all parts of the cutting head. The final step is to shred a few sheets of paper to remove any excess oil. Alternatively, impregnated shredder oil sheets can be shredded like an ordinary sheet of paper to apply the oil. Some shredders come equipped with an oil reservoir and apply the oil to the cutters automatically as it is needed. This reservoir should be topped up as and when necessary from a squeeze bottle. Shredder oil is the only lubricant which should be used on your shredder. Shredder oil is of special formulation which leaves no residue on the cutters. Other oils will attract paper dust and in turn clog the cutting head.

Kobra 400HS-OM Very High Security Crypto Cut Optical Media Shredder

Kobra SKU: 99585

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Kobra 400HS-OM Very High Security Micro Cut Optical Media Shredder.

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Security Level - O-6. Bin size - 160L. Max. Run-time - Continuous duty. Suitable for Optical Media high security shredding. Totally dedicated to CD, DVD, blue-ray disc & credit card shredding, to "TOP SECRET" level. Delivery: 5 - 10 working days.

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£2,392.00 Excl. VAT

£2,870.40 Incl. VAT

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Suitable for Optical Media high security shredding. Totally dedicated to CD, DVD (single and dual layer, including 3.15 in. mini disks), blue-ray disc and credit card shredding, up to and including the "TOP SECRET" level. The KOBRA 400 HS-OM has been developed to meet the highest security standards of military bodies, government agencies and each application requiring maximum security. It can shred up to 2,550 optical media per hour. The special 1.5 x 2.5mm cutting system, which is the highest security level today available for optical media, can shred an optical media disk into over 3,000 microchips which exceeds the Optical Media Destruction Devices guidelines and the ASIO T-4 standards for TOP SECRET level destruction of Optical Media. The tiny size of the shreds doesn't allow any possibility to retrieve or read any information left on small optical media particles even through specific and dedicated electronic equipment. The KOBRA 400 HS-OM is equipped with the "ENERGY SMART" system for zero power consumption in stand-by mode and with a powerful 24 hour continuous duty motor. The KOBRA 400 HS-OM has been evaluated by NSA and meets the requirements of NSA/CSS Specification 04-02 for Optical Media Destruction Devices without overheating or duty cycle limits.

The KOBRA 400 HS-OM comes with an automatic oiling system as a standard feature. The oiler will also trigger a visual indicator and notify the user when the oil level is low to guarantee continuous oiling operation.

Suitable for Optical Media high security shredding
Special 1.5 x 2.5mm cutting system for Optical Media
Automatic Oiling System: automatically lubricates cutting knives
"ENERGY SMART" management system for power saving stand-by mode
24 hour continuous duty motor
Heavy duty chain drive with steel gears "SUPER POTENTIAL POWER UNIT"
Bin volume: 160L
Steel cabinet mounted on casters
Automatic Start/Stop through electronic eyes
Automatic Stop when bag is full and electronic door safety switch
Automatic Stop/Reverse/Clear in case of jams
Motor thermal protection
1-year warranty

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Product Sku	99585
Item barcode	8026064995856
Weight	100 kg
Machine warranty	1 year
Cutter warranty	1 year
Duty Cycle	Continuous
Shred Speed	1500pcs/hour
Security Level	O-6
Auto Feed Sheet Capacity	N/A
Sheet Capacity 80gsm	M/A
Sheet Capacity 70gsm	N/A
Dimensions H x W x D	930 x 600 x 480mm
Waste Volume	160
Shred Size	1.5 x 2.5mm
Feed Width	CD
Duty Cycle Approx	Continuous
Shred Speed	1500pcs/hour
Brand	Kobra