How does the General Data Protection Regulation (GDPR) relate to shredders and shredding?

GDPR requires organisations to apply sound security practices to all electronic and paper-based personal data with respect to its collection, storage, access and disposal. Part of the requirement is to put plans in place for what should happen in the event of a breach. Whilst electronic data security has been prioritised by many organisations for many years, the security of paper based personal data is often neglected or overlooked. Statistics indicate that around 40% of data breaches may be paper based. A clear and firm document shredding policy is required supported by robust GDPR compliance process.

All potentially sensitive information of both a personal and business nature should be disposed of securely to avoid the risk of corporate fraud, identity fraud, industrial espionage and even international espionage – for example, if you are a contractor or supplier to the government, MOD, NATO, etc. Despite a great deal of publicity and adverse headlines, even now, many organisations and individuals still throw out confidential documents without thinking of the potential consequences should the files end up in the wrong hands. Since the Data Protection Act was passed in 1998, companies are obliged to protect hard copies of information on individuals or organisations that could put that person or organisation at risk should the information become public knowledge. The General Data Protection Regulation (GDPR) of 2018 further increased the responsibility of businesses and organisations to protect the personal data of UK and EU citizens.

Why Oil Your Shredder?

All Paper Shredders need shredder oil to continue to function properly. It is very common for paper dust to build up inside of the cutting assembly. After time, this sediment can become packed together like cement. Oil serves to soften this packed dust, which allows the movement of the cutting head. The proper movement of this head will push the dust out of the paper shredder. The finer the cut the paper shredder makes, the more oil it will need. Small particle cut shredders and high security specification machines require a lot of oil. Paper shredders, as with all electromechanical equipment, will not operate efficiently unless they are properly maintained. Periodic oiling is necessary to allow the shredder to operate at maximum efficiency. Frequency of oiling will vary greatly with the volume of use and the shred size. A shredder with a 5.8mm shred width used only 1 to 2 hours per week will only require a weekly oiling. A crosscut shredder, however, should be oiled every 1/2 hour of shredding time. The procedure for oiling a shredding machine is very simple and can be done by any operator. The oil is either packaged in a squeeze bottle or in pre-impregnated sheets. Always switch the machine off at the mains point before applying liquid oil. Oil from a squeeze bottle can be applied directly onto the cutting head in a fine stream. This is done through the paper entry throat. Take 1-2 seconds to oil from one side of the opening to the other. Run the machine in reverse for about 10-15 seconds to allow the oil to transfer to all parts of the cutting head. The final step is to shred a few sheets of paper to remove any excess oil. Alternatively, impregnated shredder oil sheets can be shredded like an ordinary sheet of paper to apply the oil. Some shredders come equipped with an oil reservoir and apply the oil to the cutters automatically as it is needed. This reservoir should be topped up as and when necessary from a squeeze bottle. Shredder oil is the only lubricant which should be used on your shredder. Shredder oil is of special formulation which leaves no residue on the cutters. Other oils will attract paper dust and in turn clog the cutting head.

HSM Powerline FA400 Industrial 5.8 x 50mm P3 Cross Cut Shredder, 1514144

HSM SKU: FA400.2C

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HSM Powerline FA400 Industrial 5.8 x 50mm P3 Cross Cut Shredder, 1514144

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Sheet Capacity - 96. Security Level - P-3. Bin size - 460L. Max. Run-time - Continuous duty. Excellent quality, very robust, German-made, entry-level industrial shredder for very high volumes.

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£8,250.00 Excl. VAT

£9,900.00 Incl. VAT

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HSM Powerline FA400 Industrial P3 Cross Cut Shredder – High Volume Shredding with Enhanced Security

The HSM Powerline FA400 P3 is an industrial cross cut shredder designed for organisations that require both high-volume processing and an increased level of document security. Ideal as a central shredding point in archives, warehouses and facilities environments, it balances throughput with more secure particle size reduction.

With conveyor-fed loading and continuous duty operation, the FA400 P3 supports efficient workflows where confidentiality requirements go beyond basic strip cut shredding.

High Volume Shredding Performance

Throughput capacity up to approx. 350kg per hour
Designed for continuous operation in demanding environments
High shred speed for bulk document processing
Ideal for archives, warehouses and centralised shredding areas

Security Level P3 Cross Cut Shredding

Security level P3 cross cut shredding (5.8 x 50mm particles) – suitable for confidential documents where greater data destruction is required than strip cut shredding.

Cross-cut particles provide improved document security
Suitable for internal, commercial and moderately sensitive documents
Balances increased security with high-volume throughput

Efficient Material Handling

Conveyor belt feed for easy loading of bulk material
Supports continuous feeding to maintain workflow efficiency
Large removable collection trolley for handling high waste volumes

This configuration helps reduce manual handling and supports consistent operation in busy environments.

Built for Industrial Use

Induction-hardened solid steel cutting rollers for long service life
Robust cutting system designed for sustained workloads
Powerful 3-phase motor with chain drive
Thermal motor protection for operational safety
Integrated manual oiler supports consistent cutting performance

The FA400 P3 is designed for use in warehouse, logistics, archive and facilities operations requiring dependable performance and improved data security.

Operational Control & Safety

Simple control panel with forward / stop / reverse functions
Automatic reverse in case of overload or jam
Optical indicators for machine status
Main switch and emergency stop function
Automatic shut-off when bin is full or door is open

Mobility & Installation

Mounted on castors for easier positioning
Compact footprint for an industrial unit
Requires 3-phase power supply

Additional Capabilities

Shreds CDs, staples, paper clips and payment cards
Suitable for mixed document streams in operational environments

Warranty

2-year warranty (single-shift operation)
6-month warranty (multi-shift operation)
Lifetime warranty on cutting rollers

High-volume shredding with improved data security. The HSM Powerline FA400 P3 is a practical choice for organisations needing to process large quantities of documents while meeting higher confidentiality requirements.

Product Sku	FA400.2C
Item barcode	4026631020824
Weight	425 kg
Machine warranty	2-year warranty for standard single-shift operation; 6-month warranty for 2/3 shift operation.
Cutter warranty	2-year
Duty Cycle	Continuous
Shred Speed	13.2m/min.
Security Level	P-3
Auto Feed Sheet Capacity	N/A
Sheet Capacity 80gsm	96
Sheet Capacity 70gsm	120
Dimensions H x W x D	1650 x 1157 x 1568mm
Waste Volume	460
Shred Size	5.8 x 50mm
Feed Width	428mm
Duty Cycle Approx	Continuous
Shred Speed	13.2m/min.
Brand	HSM