How does the General Data Protection Regulation (GDPR) relate to shredders and shredding?

GDPR requires organisations to apply sound security practices to all electronic and paper-based personal data with respect to its collection, storage, access and disposal. Part of the requirement is to put plans in place for what should happen in the event of a breach. Whilst electronic data security has been prioritised by many organisations for many years, the security of paper based personal data is often neglected or overlooked. Statistics indicate that around 40% of data breaches may be paper based. A clear and firm document shredding policy is required supported by robust GDPR compliance process.

All potentially sensitive information of both a personal and business nature should be disposed of securely to avoid the risk of corporate fraud, identity fraud, industrial espionage and even international espionage – for example, if you are a contractor or supplier to the government, MOD, NATO, etc. Despite a great deal of publicity and adverse headlines, even now, many organisations and individuals still throw out confidential documents without thinking of the potential consequences should the files end up in the wrong hands. Since the Data Protection Act was passed in 1998, companies are obliged to protect hard copies of information on individuals or organisations that could put that person or organisation at risk should the information become public knowledge. The General Data Protection Regulation (GDPR) of 2018 further increased the responsibility of businesses and organisations to protect the personal data of UK and EU citizens.

Why Oil Your Shredder?

All Paper Shredders need shredder oil to continue to function properly. It is very common for paper dust to build up inside of the cutting assembly. After time, this sediment can become packed together like cement. Oil serves to soften this packed dust, which allows the movement of the cutting head. The proper movement of this head will push the dust out of the paper shredder. The finer the cut the paper shredder makes, the more oil it will need. Small particle cut shredders and high security specification machines require a lot of oil. Paper shredders, as with all electromechanical equipment, will not operate efficiently unless they are properly maintained. Periodic oiling is necessary to allow the shredder to operate at maximum efficiency. Frequency of oiling will vary greatly with the volume of use and the shred size. A shredder with a 5.8mm shred width used only 1 to 2 hours per week will only require a weekly oiling. A crosscut shredder, however, should be oiled every 1/2 hour of shredding time. The procedure for oiling a shredding machine is very simple and can be done by any operator. The oil is either packaged in a squeeze bottle or in pre-impregnated sheets. Always switch the machine off at the mains point before applying liquid oil. Oil from a squeeze bottle can be applied directly onto the cutting head in a fine stream. This is done through the paper entry throat. Take 1-2 seconds to oil from one side of the opening to the other. Run the machine in reverse for about 10-15 seconds to allow the oil to transfer to all parts of the cutting head. The final step is to shred a few sheets of paper to remove any excess oil. Alternatively, impregnated shredder oil sheets can be shredded like an ordinary sheet of paper to apply the oil. Some shredders come equipped with an oil reservoir and apply the oil to the cutters automatically as it is needed. This reservoir should be topped up as and when necessary from a squeeze bottle. Shredder oil is the only lubricant which should be used on your shredder. Shredder oil is of special formulation which leaves no residue on the cutters. Other oils will attract paper dust and in turn clog the cutting head.

Kobra AF.1 C4 AUTO FEED High Speed 300 Sheet P4 Cross Cut Shredder, 99.934

Kobra SKU: 99934

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Kobra AF.1 C4 AUTO FEED High Speed 300 Sheet P4 Cross Cut Shredder.

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Sheet Capacity - 300. Security Level - P-4. Bin size - 150L. Max. Run-time - Continuous duty. Heavy duty auto-feed unit. Unique, heavy duty chain drive with steel gears and Energy Smart technology for power saving.

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£861.00 Excl. VAT

£1,033.20 Incl. VAT

Optional 4 Digit Electronic Combination Lock

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The KOBRA AF.1 C4 high speed auto-feed shredder shreds a remarkable 37 sheets per minute allowing walk-away fast shredding of large quantities of documents even with small staples. The KOBRA AF.1 C4 features a large 300 sheet auto-feed compartment and a separate slot for manual feed shredding. It is also equipped with a continuous duty motor to avoid overheating and a sturdy chain and metal gear driving system for the highest durability and reliability. The patented ENERGY SMART® System switches to power saving stand-by mode in just 8 seconds. A 4 Digit Electronic Combination Lock is available, as an option, to protect your company information from prying eyes of unauthorised persons while shredding.

Cross cut, 3.9 x 40mm particles
Automatically shreds up to 300 sheets of A4 80gsm copier paper
Auto-feed accepts stapled documents of up to 25 sheets of A4 80gsm copier paper
Shreds up to 12 sheets in manual feed slot - for non-standard documents such as envelopes, odd sizes, glossy paper
"ENERGY SMART" management system for power saving stand-by mode
24 hour continuous duty motor
Heavy duty chain drive with steel gears "SUPER POTENTIAL POWER UNIT"
Shreds, payment cards and staples
Oil-free mechanism - no need to oil
Bin volume: 150L
Steel cabinet mounted on casters
Automatic Start/Stop through electronic eyes
Automatic Stop when bag is full and electronic door safety switch
Automatic Stop/Reverse/Clear in case of jams
Motor thermal protection
4 Digit Electronic Combination Lock is available as an extra-cost option
Auto/self-feed mechanism only suitable for use with plain, 80gsm copier paper in good condition. Other material, poor condition paper or paper of different weights/grades such as envelopes, photo paper, letterhead paper, crumpled or creased sheets, etc should be processed through the manual feed slot. This list is not intended to be exhaustive.
Auto/self-feed mechanism can process up to a maximum of 25 x 80gsm stapled sheets provided the staple pin is no longer than 6mm and the batch is inserted with the pins facing downwards.
2-year warranty
IMPORTANT NOTE: Kobra operate a “back-to-base” warranty policy on this model. Machines must be returned to the UK service agent in adequate packaging at the customer’s cost for service/repair within or outside the warranty period.

Important: Use the Correct Shredder Oil

Each shredder manufacturer carefully formulates or specifies its own lubricant to suit the cutting mechanisms and operating characteristics of its machines. To ensure optimum performance, minimise wear and prolong the life of your shredder, we strongly recommend using only the manufacturer's own-brand shredder oil where lubrication is required.

Please note: Using incorrect, unsuitable or non-approved shredder oil may cause damage to the cutting mechanism and may invalidate the manufacturer's warranty where a fault is attributable to its use.

Product Sku	99934
Item barcode	8026064999342
Weight	91 kg
Machine warranty	2 years
Cutter warranty	10 years
Duty Cycle	Continuous
Shred Speed	N/A
Security Level	P-4
Auto Feed Sheet Capacity	300
Sheet Capacity 80gsm	10
Sheet Capacity 70gsm	12
Dimensions H x W x D	1090 x 530 x 430mm
Waste Volume	150
Shred Size	3.9x40mm
Feed Width	260mm
Duty Cycle Approx	Continuous
Shred Speed	N/A
Brand	Kobra