How does the General Data Protection Regulation (GDPR) relate to shredders and shredding?

GDPR requires organisations to apply sound security practices to all electronic and paper-based personal data with respect to its collection, storage, access and disposal. Part of the requirement is to put plans in place for what should happen in the event of a breach. Whilst electronic data security has been prioritised by many organisations for many years, the security of paper based personal data is often neglected or overlooked. Statistics indicate that around 40% of data breaches may be paper based. A clear and firm document shredding policy is required supported by robust GDPR compliance process.

All potentially sensitive information of both a personal and business nature should be disposed of securely to avoid the risk of corporate fraud, identity fraud, industrial espionage and even international espionage – for example, if you are a contractor or supplier to the government, MOD, NATO, etc. Despite a great deal of publicity and adverse headlines, even now, many organisations and individuals still throw out confidential documents without thinking of the potential consequences should the files end up in the wrong hands. Since the Data Protection Act was passed in 1998, companies are obliged to protect hard copies of information on individuals or organisations that could put that person or organisation at risk should the information become public knowledge. The General Data Protection Regulation (GDPR) of 2018 further increased the responsibility of businesses and organisations to protect the personal data of UK and EU citizens.

Why Oil Your Shredder?

All Paper Shredders need shredder oil to continue to function properly. It is very common for paper dust to build up inside of the cutting assembly. After time, this sediment can become packed together like cement. Oil serves to soften this packed dust, which allows the movement of the cutting head. The proper movement of this head will push the dust out of the paper shredder. The finer the cut the paper shredder makes, the more oil it will need. Small particle cut shredders and high security specification machines require a lot of oil. Paper shredders, as with all electromechanical equipment, will not operate efficiently unless they are properly maintained. Periodic oiling is necessary to allow the shredder to operate at maximum efficiency. Frequency of oiling will vary greatly with the volume of use and the shred size. A shredder with a 5.8mm shred width used only 1 to 2 hours per week will only require a weekly oiling. A crosscut shredder, however, should be oiled every 1/2 hour of shredding time. The procedure for oiling a shredding machine is very simple and can be done by any operator. The oil is either packaged in a squeeze bottle or in pre-impregnated sheets. Always switch the machine off at the mains point before applying liquid oil. Oil from a squeeze bottle can be applied directly onto the cutting head in a fine stream. This is done through the paper entry throat. Take 1-2 seconds to oil from one side of the opening to the other. Run the machine in reverse for about 10-15 seconds to allow the oil to transfer to all parts of the cutting head. The final step is to shred a few sheets of paper to remove any excess oil. Alternatively, impregnated shredder oil sheets can be shredded like an ordinary sheet of paper to apply the oil. Some shredders come equipped with an oil reservoir and apply the oil to the cutters automatically as it is needed. This reservoir should be topped up as and when necessary from a squeeze bottle. Shredder oil is the only lubricant which should be used on your shredder. Shredder oil is of special formulation which leaves no residue on the cutters. Other oils will attract paper dust and in turn clog the cutting head.

Rexel Momentum Extra XP420+ Departmental P4 Cross Cut Shredder

Rexel SKU: 2021421XEU

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Rexel Momentum Extra XP420+ Departmental P4 Cross Cut Shredder

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Sheet Capacity - 20. Security Level - P-4. Bin size - 60L. Max. Run-time - continuous duty. Ideal for up to 8 moderate users. Simple intuitive touch control buttons for easy operation. Anti jam technology.

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£489.00 Excl. VAT

£586.80 Incl. VAT

Original Price: £538.00

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Simple intuitive touch control buttons for easy operation. The power to shred more! The XP420+ shredder shreds up to 20 sheets of A4 paper (80gsm) in one go through the manual feed slot into P-4 (4x35mm) cross cut pieces. Active sensing technology measures the number of sheets being fed in real-time to stop paper jams and misfeeds; indicated by a red LED on the control panel. This paper shredder will not operate until the number of sheets is reduced below or at the maximum sheet capacity. This cross cut shredder is designed for moderate to heavy use with its high sheet capacity, large 60L bin size and continuous run time. There's no need to remove staples and paper clips first; this Rexel shredder also safely shreds CD's, DVD's and credit cards through a separate feed slot.

Cross cut
Extra quiet operation
Shreds up to 20x A4 sheets (80 gsm) at once - ideal for regular use in a small department
Easily shreds multiple documents, even with staples and paperclips on the corners
Jam-free active sensing technology measures the number of sheets being fed in real-time to stop paper jams and misfeeds; indicated by a red LED on the control panel
Simple intuitive touch control buttons for easy operation
Shreds credit cards, staples, paperclips, CD's/DVD's
Continuous run time with fan cooling and ECO mode to save power when not in use
60L bin capacity
Bin viewing window to check waste level and bin full indicator
Removable bin for emptying
2-year machine warranty and 2-year cutter warranty

Product Sku	2021421XEU
Item barcode	5028252625616
Weight	22 kg
Machine warranty	2 years
Cutter warranty	2 years
Duty Cycle	Continuous duty
Shred Speed	1.8m/min.
Security Level	P-4
Average Daily Sheet Capacity	500
Auto Feed Sheet Capacity	N/A
Sheet Capacity 80gsm	20
Sheet Capacity 70gsm	22
Dimensions H x W x D	813 x 553 x 493mm
Waste Volume	60
Shred Size	4 x 35
Feed Width	A4
Duty Cycle Approx	Continuous duty
Shred Speed	1.8m/min.
Brand	Rexel

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Rexel Momentum Extra XP420+ Departmental P4 Cross Cut Shredder

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